Time Advantage

Flex Schedules are set up the same way as Master Schedules The difference is there are no Start or Stop times but instead there is a Core Period an employee must work along with a minimum number of hours.

Please Note: When using Flex Schedules it is necessary to also assign a Schedule Template (Master Schedule). The Master Schedule should be open with no Start or Stop times. Also, items such an Auto Lunch, Lunch Minutes, etc. should be set up in the Open Schedule.

On the screen below is a list of schedules already created. When setting up the schedule you can assign it to a particular Calculation Rule or to all. There are two ways to add a new schedule.

If you are creating a schedule that is the same or very similar to an existing schedule:

Check the box to the right of the schedule to be copied from
Click the Save as Copy button On he next screen give it a Code and modify where necessary

To create a new schedule from scratch:

Click the Add button
Fill out the setup screen as needed

Scroll down for details.

The sample Flex Schedule below requires an employee work from 9:00 AM until 3:00 PM but must also work at leat 8 hours. As a result, am employee can come in and leave whenever he or she wants as long as they are there by 9:00 AM and do not leave until at least 3:00 PM.

Below is a setup screen. To create a schedule:

Code- Enter a Code # for this Schedule
Description- Enter a Description for this Schedule
Start Date- Select the earliest start date for this schedule
Select Calculation Rule- Select the individual Calculation Rule or select All
S No- Schedule Number, this will be in numerical order starting with day 1
Date- On the first day this will default to the Start Date above
On/Off- Select whether this is an On or Off day
E. Code- Enter the Earning Code to be paid for this day
Core Start- Enter the Start time for the Core period the employee must work that day
Core Stop- Enter the Stop time for the Core period the employee must work that day
Min Hours to Work- Enter the minimum hours an employee must work to avoid a Short Day exception
Shift Rule- Select the Shift Rule that applies to this schedule
Auto Lunch- Select Yes or No to Automatic Lunch Deductions
Lunch Start- For fixed or scheduled lunches enter the start time. If lunches are flexible then leave this blank
Lunch Mins- Enter the length of the lunch in minutes
No Breaks- If employees have to punch In and Out for breaks then enter the number of breaks allowed here
Break Minutes- If employees have to punch In and Out for breaks then enter the number minutes allowed for Break
Cost Center, Departments, etc.- If Home Labor Distribution centers are not being used but instead will be scheduled, enter them in the appropriate spaces

Once the first day is created you can continue creating each day that way or you can use Save as Copy. In the example below once the first day is done, check the box to the left of that day then click save as Copy 6 times. This will create a 7 day schedule. At this point, just modify as needed. For instance if the first day was an Off day the all days will be so just toggle the days that are to be On form Off to On in the On/Off column. Save when done.