Time Advantage

When accessing Earning Codes from the Company Menu you will see a list of current Earning Codes or a blank screen if none have been setup. To add a new Earning Code click the Add button...

The Earning Code setup screen will appear.

First enter a code. Example- REG.
Next enter a description. Example- Regular
Enter a Pay Rate Multiplier. Example- 1.0 For most Earning Codes the factor will likely be 1.0. It will vary for some such as 1.5 for Overtime, 2.0 for Doubletime, etc.

Auto Pay is for those Earning Codes that automatically generate hours for an employee such as Holiday. When an Auto Payment Earning Code is inserted into a schedule the employee will receive the hours scheduled when that day comes without an Absent transaction occurring. Scroll down for an example setup.

In the next example Holiday is setup.

Auto Pay from Schedule is checked.
Worked Earning Code is set to OT. This is the Earning Code you will receive for hours worked on a Holiday.
Worked Pay Method is set to Yes.

As a result if an employee works on a Holiday they will receive OT for the hours worked but will also still receive scheduled Holiday Hours since Worked Pay Method is Yes. If it was set to No then only worked hours would be paid. A No is more commonly used in conjunction with Earning Codes such as Vacation, Personal, etc.

Another Worked pay Method is Split. When using this method, if an employee is scheduled for 8 hours Vacation but comes in on that day and works 3 hours he will get the remaining 5 hours as Vacation. In other words, it pays the difference between what he worked and what he was scheduled to receive with the Earning Code he was scheduled for.

When done setting up click Save.

One other method of setting up a new Earning Code is to use Save as Copy instead of Add. This works well when adding an Earning Code similar to one that already exists. For instance, if you want to add Personal Day which is an Auto Pay code, Worked pay Method is set to No, and Worked Earning Code is REG then simply pick an Earning Code from the list that is set up the same way (i.e.- Vacation). Check the box to the right of it then click Save as Copy. You then just need to Enter the code and description.