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Holiday Calculations (Calculation Rule)

Within a Calculation Rule Holidays can be set up. The Holiday Calculation is very flexible can be created to cover virtually any scenario. For instance full time employees may receive 8 hours on a Holiday while part time can receive holiday hours based on average hours worked. To set up Holiday Calculations start with the General Tab and enter the following:

• Holiday Code- Enter a alphanumeric code for this calculation
• Description- Enter the description of the Holiday
• Calculation Pay Method- From the drop-down list select Flat Hours, Scheduled Hours, or Average Hours. If Flat Hours is selected, the employee will receive the number of hours designated for that holiday on the Dates tab. If Scheduled Hours is selected the employee will receive Holiday hours based the number of hours he or she would have normally been scheduled for that day. If Average Hours is selected, the employee will receive Holiday hours based on the average number of hours worked for a specific period of time designated in the Average Hours Period box
• Average Hours Period- If Average Hours is selected enter the number of previous days that will be used to calculate average hours
• Shift to Pay- With this feature a Holiday can be paid to the scheduled shift for an employee, or based on the Shift table assigned to the employee, or can be forced to pay at a particular shift such as always Shift 1. This is useful when using Shift Differentials
• Max Hours to Pay-  When paying Holidays based on scheduled hours a maximum hours that can be paid is entered here. If 10 is entered then an employee who is scheduled to work 12 hours will receive 10 hours of Holiday pay
• Birthday/Earning Code to Pay- If your company's policy is to give employees a holiday on their birthday then select the Earning Code to pay from the drop-down box
• Hours to Pay- Enter the number of hours to pay for a Birthday Holiday
• Day Before/After Qualification- Many companies require that an employee work the scheduled day before and/or after the holiday in order to receive Holiday pay. There is also a check box if it is required that employees work their scheduled number of hours. If an employee needs to work both the scheduled day before and the scheduled day after then select both
• Verify Probation- Check here if an employee does not receive Holidays during probation
• Probation Period- Enter the number of days for a Probation Period
• Minimum Hours in a Day- Enter the minimum hours needed to work (if any) for a day to count towards Probation
• Earning Code
• Pay Holiday when the Day is Scheduled OFF in the Employee Scheduled- Check this box if employees are to receive Holiday pay even if they are scheduled off
• Min. Scheduled Hours- If an employee has to be scheduled ON to receive Holiday pay then enter the minimum number of Scheduled Hours required here 
• Earning Codes Paid During Holiday- If an employee can receive other types of pay (other than Regular, Overtime, etc) then check it here. For instance, if you select Vacation then it would be possible to receive both Holiday and Vacation pay on the same day. Typically these are left unchecked
   

On the Holiday Hours tab select the Start and Stop of the Holiday. It defaults to Midnight to Midnight. The example below is common for healthcare where a day typically goes from 11:00 PM to 11:00 PM. It is set to Start Early by 60 minutes (11:00 PM) and Stop Early by 60 minutes (11:00 PM)

On the Dates tab enter the dates of the Holidays.

See also
General
Rates
Lunch and Break
Time Rounding
Daily Premium
Consecutive Days OT
Overtime Progression
Accruals
Custom Conversions
Custom Calculations
Miscellaneous